Employee Separation FormDeparting Employee Information Company Name * Departing Employee's Name * First Name Last Name Departing Employee's Email * Direct Supervisor * First Name Last Name Separation Date * MM DD YYYY Account Information and Access Control Should the departing employee be able to maintain access to his/ her office PC? * Yes No If answered yes, until when? MM DD YYYY Do you want to remove the e-mail license and any additional O365 licenses assigned to this user? Yes No If yes, do you want to reassign them to another employee? Yes No If yes, please state the employee's name. First Name Last Name Should the email account remain licensed or converted to a shared mailbox (No license required)? * Keep mailbox Licensed Convert to Shared mailbox (Preserve email with no license required) Should emails sent to departing employee be forwarded to a different employee? Yes No If answered yes, where should incoming emails be forwarded to? First Name Last Name Will other employees need full access to the departing employee's mailbox (this helps in the event access to old emails or mailbox folders is needed)? Yes No If answered yes, who will need full permissions/ access to the departing employee's mailbox? Do we need to export and backup the departing employee's OneDrive cloud data? Yes No Is litigation hold required? Yes No Any other requests? Final Authorization Requester Name * First Name Last Name Requester Email * Requester Phone Number * (###) ### #### Is the person filling this form also the employee's direct supervisor? * Yes No Requester or Supervisor Signature * * I acknowledge that by requesting to keep cloud accounts active, certain charges will continue to occur until canceled. I also acknowledge that Hoop5 is not responsible for any loss of data resulted from removal of accounts. I understand that Hoop5 requires a minimum 24-hour notice for any employee requests. Requests submitted less than the allot 24-hour window may be delayed or completed in the order in which they were received. Thank you for submitting your form!If you have any questions, please contact support@hoop5.net.
