New Employee Setup FormNew Employee Information Company Name * New Hire Full Name * First Name Last Name New Hire Work Email * New Hire Personal Email Required for 2FA New Hire Mobile Phone Required for 2FA (###) ### #### New Hire Title & Department * Status * Will require IT support Will NOT require IT support Direct Supervisor * First Name Last Name Start Date * MM DD YYYY Account Information and Access Control Should we mimic an existing user's permissions? Yes No If so, who? First Name Last Name New email account needed? * Yes No Any email distribution lists or shared mailboxes the user should be added to? Yes No If so, which ones? Remote access needed? * No Yes Local file server/network attached storage (NAS) access needed, if any? * No Access Needed Accounting Administrative HR IT Sales Marketing Quickbooks Sage Archives Projects Engineering Photo/Images Viewpoint Foundation HCSS Other If you selected Other, please include what they are here: SharePoint online access needed, if any? * No Access Needed Accounting Administrative HR IT Sales Marketing Quickbooks Sage Archives Projects Engineering Photos/Images Viewpoint Foundation HCSS Other If you selected Other, please include what they are here: Please allow access to the following cloud services: * None Dropbox Box BIM 360 Quickbooks Online Other If you selected Other, please include what they are here: Any other access requests or requirements? Hardware Requirements Personal computer owned by: * Employer Employee Will user be assigned a NEW or EXISTING PC? * Old / Existing equipment (SKIP TO SOFTWARE REQUIREMENTS) New (CONTINUE TO FILL ALL FIELDS BELOW) PC will NOT be needed or assigned For old/ existing PC assignment, please provide PC name and/or serial number NEW PC type and grade? PC will NOT be needed or assigned Desktop - standard Desktop - power user/ designer/ developer/ engineer Desktop - Apple Laptop - standard Laptop - power user/ designer/ developer/ engineer Laptop - traveling/ light-weight Laptop - Apple Tablet - Apple Tablet - Android Other If you selected Other, please include what they are here: For NEW laptops ONLY - will docking station be needed? No Yes External monitors needed? No Yes, 1 monitor Yes, 2 monitors Yes, 3 monitors Other If you selected Other, please include what they are here: Office phone needed? Phone will NOT be needed or assigned Yes, DESK phone WITH headset Yes, DESK phone WITHOUT headset Yes, SOFTPHONE (app on PC) WITH headset Yes, SOFTPHONE (app on PC) WITHOUT headset Other hardware requirements: Software Requirements Please install the following PAID applications- NOTE: By selecting these options, you authorize the purchase of a license (if a free one is not available): None Microsoft Office 365 suite (Outlook, Word, Excel, PowerPoint, OneDrive, OneNote, Teams) Teams Phone License Microsoft Project Bluebeam Adobe Acrobat Standard Adobe Acrobat Pro Adobe Photoshop Adobe Illustrator Autodesk - AutoCAD Autodesk - Revit QuickBooks Other If you selected Other, please include what they are here: Please install the following FREE applications: None Chrome Adobe Acrobat Reader PDF Writer CAD DWG/viewer Notepad++ 7-Zip Other If you selected Other, please include what they are here: Please install the following Messengers? None Teams Skype Slack Discord Zoom Splashtop Other If you selected Other, please include what they are here: Other Misc Notes for Tech Final Authorization Requester Name * First Name Last Name Requester Email * Requester Phone Number (###) ### #### Is the person filling this form is a supervisor or an authorized personnel?* * Yes No Requester or Supervisor Signature * * In order to address liability concerns relating to sensitive data access, I acknowledge that this request will not be processed without a written approval from new employee's direct supervisor, manager or director level executive. The Hoop5 Tech assigned to this ticket will be in touch for final verification of request. I understand that Hoop5 requires a minimum 24-hour notice for any new employee setup requests. Requests submitted less than the allot 24-hour window may be delayed or completed in the order in which they were received. Thank you for submitting your form! A ticket has been automatically generating in our system and we will contact you with any additional questions and updates. If you have any questions, please contact support@hoop5.net, or call our office at 619-259-5549.
